Digitise your fuel, energy and convenience operations, communications and management

One Secure Cloud Based Ecosystem

A digital journey designed for better business outcomes

Save time, serve your customers better and completely automate your entire service station with eFuel Systems. That means no more physical document storage. No need for constant emails and phone call follow-ups. No more paper.

Fuel, Energy & Convenience Site

An all-in-one platform ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.

Store Support Centre

Intelligent business analytics dashboard.

No change required to your existing processes or infrastructure

Saves your time with automated follow-ups & escalations.

Easy to use with minimal to no training required.

Intelligent business analytics dashboard.

Dashboards that allow you to track, analyze and report on key performance indicators to optimize your business processes.

No change required to your existing processes or infrastructure.

With minimal outlay and virtually no changes to your existing systems, we bring all types of administrative records together in one secure, cloud-based ecosystem.

Saves your time with automated follow-ups & escalations.

A simple-to-use automated communication system that automatically engages with your team and customers and keeps them informed.

Easy to use with minimal to no training required.

An easy-to-use, intuitive software experience for your business that would require minimal or no training.

Multi - Lingual

Multi - Time Zone

Multi- Currency

Automated Workflows

No Programming Knowledge Required

Secure

Centralized

One Secure Cloud Based Ecosystem

1

Digital Operations

A fully integrated ecosystem for efficient & organised business operations.

An all-in-one ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.

Find out more

Team Management

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Effectively manage your team details, contracts, skills, availability, rosters & attendance. Our Team management system makes it quick and easy to create optimised rosters based on your business rules

Find out more

2

Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem. Perform seamless Audits. Centrally collect and store data for safety, employee, payroll, equipment, stock, etc.

Find out more

3

Document Management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents for both your support centre and sites, eFuel Systems is an indispensable ecosystem

Find out more

4

Communications

Easily coordinate, communicate, collect & collaborate.

Easily coordinate, communicate, collect & collaborate. A simple-to-use communication system that automatically engages with your team, your suppliers and head office.

Find out more

5

6

Payments

A simple & secure payment solution to enable customers to pay from anywhere, anytime.

A simple & secure payment solution to enable customers to pay from anywhere, anytime. Enable customers to pay you from anywhere using their home phone, mobile phone or their computer.

Find out more

Fuel Stock Management

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory.

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory. Manage stock effectively and optimise your delivery schedules.

Find out more

7

8

Drive-Off Management

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

A simple-to-use system to centrally manage drive offs, reporting and payment collection. Unfortunately, drive-offs are part of every service station’s operation. Not only are they difficult to deal with, but they cost the industry millions of dollars every year.

Find out more

Pump N Pay

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone.

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone. It saves time and lets the customer access the latest in-store convenience offers and the cheapest fuel prices.

Find out more

9

4 Document Management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

5 Communications

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

6 Fuel Stock Management

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory.

7 Payments

A simple & secure payment solution to enable customers to pay from anywhere, anytime.

8 Pump N Pay

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone. It saves time and lets...

9 Drive-Off Management

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

1 Digital Operations

A fully integrated ecosystem for efficient & organised business operations.

2 Team Management

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

3 Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

The one-stop shop tailored to your business

eFuel Systems is the reliable, secure cloud-based software that provides everything you need in one place. From recording fridge temperatures to ensuring compliance, you’ll always be ahead of the game.

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance
No more phone calls or chasing third-parties - everything is automated
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation
Get rid of routine tasks with data-enabled automation

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management
Manage large amounts of data – from SKUs, to sizes to colours
Use social media and web analytics data to balance against merchandising efforts
Quickly and easily reorganise your catalogue through automation or manually drag and drop products
Elevate customer experience

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Communicate with employees via SMS, WhatsApp & email
Keep your service station employees informed and engaged
Send internal reminders, escalate tasks to management and request documentation
Effectively manage rosters, inductions, contracts and payroll

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts
Create digital discount coupons to reward your customers
Measure promotion and marketing program insights to boost performance
Retain your customers and help make new customers loyal to your business

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Operations

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance
No more phone calls or chasing third-parties - everything is automated
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation
Get rid of routine tasks with data-enabled automation

Merchandise

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management
Manage large amounts of data – from SKUs, to sizes to colours
Use social media and web analytics data to balance against merchandising efforts
Quickly and easily reorganise your catalogue through automation or manually drag and drop products
Elevate customer experience

Human Resources

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Communicate with employees via SMS, WhatsApp & email
Keep your service station employees informed and engaged
Send internal reminders, escalate tasks to management and request documentation
Effectively manage rosters, inductions, contracts and payroll

Marketing

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts
Create digital discount coupons to reward your customers
Measure promotion and marketing program insights to boost performance
Retain your customers and help make new customers loyal to your business

Reporting & Finance

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

The digital ecosystem transforming energy, fuel and convenience retailers

Contact us to find out more

Digitise your fuel, energy and convenience operations, communications and management

One Secure Cloud Based Ecosystem

A digital journey designed for better business outcomes

A secure, premium cloud-based platform designed for fuel, energy and convenience retailers.

Store Support Centre

Reporting
Team communication
Contracts management
Wage compliance
Product recall
Loss optimisation

One Platform. One secure location

One cloud platform to manage each and every outlet. Get a next-gen digital head office experience with an easy-to-use, comprehensive dashboard that shows the performance of each and every service station.

An easy-to-use, intuitive software experience for fuel, energy and convenience retailers. eFuel systems is a complete ecosystem that allows you to better manage your fuel station – from HR to compliance.

A digital journey designed for better business outcomes

eFuel Systems is a multi-lingual, multi-time zone, multi-currency platform that works on any device. An all-in-one platform ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.

Save cost, drive sales, enhance customer experience, simplify compliance and uplift efficiency by Digitising your end-to-end Operations, Communications, Safety, Security, Merchandise, Marketing, Finance, HR and Maintenance processes.

No app needed.
Fully integrated.
Easy to set up.
Easy to use with minimal to no training required.
Suitable for companies of any size.
Intelligent business analytics dashboard.
No change required to your existing processes or infrastructure.
Saves your time with automated follow-ups & escalations.
GPS and location tracking.
Safe and secure.
No upfront costs.
No lock in contracts, just pay as you go.

One Secure Cloud Based Ecosystem

Digital Operations

A fully integrated ecosystem for efficient & organised business operations.

Communications

Easily coordinate, communicate, collect & collaborate.

Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

Document Management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

Team Management

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Fuel Stock Management

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory.

Payments

A simple & secure payment solution to enable customers to pay from anywhere, anytime.

Pump N Pay

Drive-Off Management

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

Digital checklists

The all-in-one software for efficient & organised operations.

Convert your daily processes into digital workflows to unleash insight from every corner of your organisation. Create checklists, audits and forms quickly and easily, with no programming knowledge required.

Create paperless electronic forms.
Improved efficiency of operations due to more flexibility and integrated modules.
Set and forget daily, weekly and monthly tasks including notifications, reminders and escalations.
Get rid of routine tasks with data-enabled automation.
Collaborate seamlessly. Create, track and organise checklists in one platform.
Drag and drop form builder makes it quick and easy to build mobile-friendly checklists.
Dynamic forms driven by rules, site data and workflows. Prefill forms based on site data.
Build your own custom inspection, checklist and audit forms.
Dispatch forms to your team to perform any tasks, collect data and documentation.
Conditional alerting based on custom business rules.
Perform inspection with rich data collection such as photos, videos and audio to document the issues and report any defects found.
Standardise your compliance and safety checks with customisable electronic forms.
Task review workflow.
Request documents from internal and external users and have them automatically filed.
Automated alerts for missing documents.
and much more.

Communications

Collect, communicate, collaborate and coordinate.

A simple-to-use communication system that automatically engages with your team, your suppliers and head office. Centrally manage your critical business communications processes such as urgent product recalls, marketing alerts and use automated communication to get rid of routine tasks – saving you time and money.

A simple-to-use automated communication system that automatically engages with your team and customers and keeps them informed.
Seamlessly collect information and streamline processes.
Save time with our automated follow ups and escalations.
Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts.
Reach the team via their preferred channels with omnichannel (SMS, email, phone) communications.
Send personalised digital voice messages, predefined messages or an email.
Send checklists, get them reviewed with automated follow-ups and report non conformance.
Track task execution with notifications, reminders and escalations.
Request information and documents from internal and external users and have them automatically filed.
Easily track non-conformance and status of each request and receive live acknowledgements.
and much more.

Audit

Create, track and organise paperless electronic audits in one platform.

Data around safety, employee data, payroll, stock, equipment, pricing; as well as compliance, licensing and survey information can be stored in one, central ecosystem and effortlessly accessed for audits. Because everything’s on the same system there’s also a chain of accountability, from individual team members right through to head office and off-site providers.

Create paperless electronic audits.
Improved efficiency of the audit due to more flexibility, integrated modules and reduced travel times.
Collaborate seamlessly. Create, track & organise audits in one platform.
Drag and drop form builder makes it quick and easy to build mobile-friendly audits.
Dynamic forms driven by rules, site data and workflows. Prefill forms based on site data.
Build your own custom inspection, checklist and audit forms.
Dispatch forms to your team to perform any audit, collect data and documentation.
Conditional alerting based on custom business rules.
Track key audit dates and renewals including notifications, Reminders and Escalations
Perform inspection with rich data collection such as photos, videos and audio to document the issues and report any defects found.
Standardise your compliance and safety checks with customisable electronic forms.
Audit review workflow.
Conversational panel within audit review for collaboration.
and much more.

Roster management

Manage your HR operations from a single hub and ensure efficient coverage during busy times.

eFuel Systems roster management makes it quick and easy to create rosters, assign teams and edit shifts. Ensure managers always know the actual cost of each roster before publishing and can optimise shift times to maximise profitability.

Easily create and publish rosters online.
Copy and duplicate rosters—there’s no need to start from scratch every time.
Easily edit someone’s shift and let them know about changes straight away.
New and updated team rosters are communicated by email, SMS or in-app notifications.
Customisable shift reminders for each team member.
Smart absence management and staff holiday planner.
Attendance management that allows clocking in and out with GPS tracking and date/ time stamping.
Export data to your existing payroll system.
and much more.

Document management

A reliable, secure document management system to ensure optimum efficiency across your entire fuel, convenience and retail operations.

For both head office and fuel stations, eFuel Systems is an indispensable ecosystem to digitise your document management, collaboration and storage. With minimal outlay and virtually no changes to your existing systems, we bring all types of administrative records together in one secure, cloud-based location.

Simplify your contract management.
Track the lifecycle and status of contracts to help remove bottlenecks.
Collaborate seamlessly.
Create, track and organise contracts in one platform.
Track key contract dates and renewals including notifications, reminders and escalations.
Implement version control to ensure everyone is up to date.
Approval workflow.
Automate bulk document collection and filing.
Conversational panel within contract file for collaboration.
Centralised document management.
Get rid of routine tasks with data-enabled automation.
Request documents from internal and external users and have them automatically filed.
Automated alerts for missing documents.
Intelligent bulk file uploads with automated allocation to sites.
Create roles, set permissions and give controlled access up to document level.
Share sensitive information with selected users
Auto archiving.
and much more.

Payments

Seamless fuel, energy and convenience payment processing.

Enable customers to pay you from anywhere using their home phone, mobile phone or their computer. You can initiate easy payment requests in real time via the web portal or over the phone.

Send payment requests via SMS or email.
Accept payments anytime, anywhere using our online portal or over the phone.
Immediate payment processing.
Supports CVN and 3D Secure to assist you in minimising fraud.
Supports multiple card schemes (MasterCard, Visa, American Express, Diners and JCB).
Automatically send receipt and reminder emails to your customers (email/ SMS).
Simple refund management.
Secure - PCI DSS Level 1 Compliant.
Easy reconciliation.
and much more.

Drive-off management

A simple-to-use automated fuel station management system to report drive offs and collect payments.

Unfortunately, drive-offs are part of every service station’s operation. Not only are they difficult to deal with, but they cost the industry a staggering $58 million every year. eFuel Systems lets you centrally track and monitor drive offs, request payments and protect your profits using an all-in-one system with seamless integration.

Track repeat offenders across all subscribed retailers.
Automated reporting to the authorities.
Seamlessly collect information and streamline processes.
You or the authorities can send payment requests via SMS or email to the identified offender.
Offenders can pay remotely using their credit or debit card.
Track payments with notifications and reminders.
Accept payments anytime, anywhere using our online portal or over the phone.
Immediate payment processing.
Easily upload photos, receipts, documents and videos.
Integrate into your number plate recognition system.
Easy reconciliation.
and much more.

Pump N Pay

Sometimes you don’t need groceries when you visit a fuel station. Sometimes you forget your wallet. Sometimes you just want to Pump N Pay.

Pump N Pay is a mobile fuel payment service where you can pay for fuel on your mobile quickly and easily from your car when you fill up. It saves you time and lets you access the latest in-store convenience offers and the cheapest fuel prices.

Find the cheapest fuel price.
Automatically pay for fuel on refuelling and automatically receive a receipt.
Access in-store convenience offers.
Supports multiple card schemes (MasterCard, Visa, American Express, Diners and JCB).
Immediate payment processing.
Supports CVN and 3D Secure to assist you in minimising fraud.
Manage your fuel spend in our portal.
Simple refund management.
Secure - PCI DSS Level 1 Compliant.
Easy reconciliation.
and much more.

Stock management

Identify the best time to buy fuel. Provide stock valuations and analysis. Monitor your inventory. Forecast your sales.

Use the eFuel Systems to manage stock effectively and optimise your delivery schedules. Get notified when stock levels are low and keep track of data in order to make smarter business decisions in the future.

Record your daily fuel inventory.
Set and forget daily, weekly and monthly records including notifications, reminders and escalations.
Conditional alerting based on custom business rules.
Report tank low or out of stock.
Automated reports.
Intelligent business analytics dashboard.
and much more.

The one-stop shop tailored to your fuel station

Operations

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance.
No more phone calls or chasing third-parties - everything is automated.
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation.
Get rid of routine tasks with data-enabled automation.

Merchandise

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management.
Manage large amounts of data – from SKUs, to sizes to colours.
Use social media and web analytics data to balance against merchandising efforts.
Quickly and easily reorganise your catalogue through automation or manually drag and drop products.
Elevate customer experience.

Human Resources

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Communicate with employees via SMS, WhatsApp & email.
Keep your service station employees informed and engaged.
Send internal reminders, escalate tasks to management and request documentation.
Effectively manage rosters, inductions, contracts and payroll.

Marketing

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts.
Create digital discount coupons to reward your customers.
Measure promotion and marketing program insights to boost performance.
Retain your customers and help make new customers loyal to your business.

Reporting & Finance

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Fully-automated reporting
Consolidated reports, performance tracking and much more
Track month-on-month revenue, income and expense with business efficiency tracking
Comprehensive inventory prices and reports

Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Create and monitor hazard, Covid, cleaning and forecourt checklists.
Standardise your compliance and safety checks with customisable electronic forms.
Set your team reminders so that when a compliance document or site licence is about to expire, you never miss it.

Operations

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance.
No more phone calls or chasing third-parties - everything is automated.
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation.
Get rid of routine tasks with data-enabled automation.

Merchandise

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management.
Manage large amounts of data – from SKUs, to sizes to colours.
Use social media and web analytics data to balance against merchandising efforts.
Quickly and easily reorganise your catalogue through automation or manually drag and drop products.
Elevate customer experience.

Human Resources

Communicate with employees via SMS, WhatsApp & email.
Keep your service station employees informed and engaged.
Send internal reminders, escalate tasks to management and request documentation.
Effectively manage rosters, inductions, contracts and payroll.

Marketing

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts.
Create digital discount coupons to reward your customers.
Measure promotion and marketing program insights to boost performance.
Retain your customers and help make new customers loyal to your business.

Reporting & Finance

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Fully-automated reporting
Consolidated reports, performance tracking and much more
Track month-on-month revenue, income and expense with business efficiency tracking
Comprehensive inventory prices and reports

Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Create and monitor hazard, Covid, cleaning and forecourt checklists.
Standardise your compliance and safety checks with customisable electronic forms.
Set your team reminders so that when a compliance document or site licence is about to expire, you never miss it.

The digital ecosystem transforming energy, fuel and convenience providers

Save time, serve your customers better and completely automate your entire service station with eFuel Systems. That means no more physical document storage. No need for constant emails and phone call follow-ups. No more paper.

Find out more