Digital Operations

An all-in-one ecosystem designed for optimised, seamless, compliant and centralised operation of your business.

An all-in-one ecosystem designed for optimised, seamless, compliant and centralised operations of your business

eFuel Systems is a multi-lingual, multi-time zone, multi-currency platform that works on any device. An all-in-one platform ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.

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One Secure Cloud Based Ecosystem

A fully integrated ecosystem for efficient and organised business operations

Digital Operations

A fully integrated ecosystem for efficient & organised business operations.

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1

Team Management

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Effectively manage your team details, contracts, skills, availability, rosters & attendance. Our Team management system makes it quick and easy to create optimised rosters based on your business rules

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2

Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem. Perform seamless Audits. Centrally collect and store data for safety, employee, payroll, equipment, stock, etc.

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3

Document Management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.For both your support centre and sites, eFuel Systems is an indispensable ecosystem

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4

Communications

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Easily coordinate, communicate, collect & collaborate. A simple-to-use communication system that automatically engages with your team, your suppliers and head office.

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5

Fuel Stock Management

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory.

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory. Manage stock effectively and optimise your delivery schedules.

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6

Payments

A simple & secure payment solution to enable customers to pay from anywhere, anytime.

A simple & secure payment solution to enable customers to pay from anywhere, anytime. Enable customers to pay you from anywhere using their home phone, mobile phone or their computer.

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7

8

Pump N Pay

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone.

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone. It saves time and lets the customer access the latest in-store convenience offers and the cheapest fuel prices.

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Drive-Off Management

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

A simple-to-use system to centrally manage drive offs, reporting and payment collection. Unfortunately, drive-offs are part of every service station’s operation. Not only are they difficult to deal with, but they cost the industry millions of dollars every year.

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9

Digital Forms

Checklists

Tasks

Documents

Comms

Safety

Audit

Incident Reporting

Guides

Training

Equipment Management

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Digital Forms

Now manage, monitor and maintain your equipment more efficiently using our fully integrated ecosystem.

Simplify all your site equipment management through one single ecosystem.
Get scheduled maintenance reports.
Perform inspection with rich data collection such as photos, videos and audio to document the issues and report any defects found.

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Checklists

Create, track and organise checklists on one platform. Drag and drop form builder makes it quick and easy to build mobile-friendly checklists.

Create checklists quickly and easily, with no programming knowledge required.
Build your own custom inspection, checklist and audit forms.
Send checklists, get them reviewed with automated follow-ups and report non conformance.
Create and monitor hazard, Covid, cleaning and forecourt checklists.
Collaborate seamlessly to create, track and organise checklists in one platform.

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Tasks

Set and forget daily, weekly and monthly tasks including notifications, reminders and escalations.

Dispatch forms to your team to perform any tasks, collect data and documentation.
Get rid of routine tasks with data-enabled automation.
Send internal reminders, escalate tasks to management and request documentation

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Documents

Effortless and centralised document management system to handle all your workflows.

Request documents from internal and external users and have them automatically filed.
Automated alerts for missing documents.
Create roles, set permissions and give controlled access up to document level.
Track key contract dates and renewals including notifications, reminders and escalations.
Track the lifecycle and status of contracts to help remove bottlenecks.

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Comms

A simple-to-use automated communication system that automatically engages with your team and customers and keeps them informed. Centrally manage your critical business communications processes and use automated communication to get rid of routine tasks – saving you time and money.

Seamlessly collect information and streamline processes.
Save time with our automated follow ups and escalations.
Centrally manage your critical business communications
Reach the team via their preferred channels with omnichannel (SMS, email, phone) communications.
Track task execution with notifications, reminders and escalations.
Easily track non-conformance and status of each request and receive live acknowledgements.

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Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Create and monitor hazard, Covid, cleaning and forecourt checklists.
Use customizable electronic forms to standardize your compliance and safety checks.
Set your team reminders so that when a compliance document or site license is about to expire, you never miss it.

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Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

Create paperless electronic audits.
Improved efficiency of the audit due to more flexibility, integrated modules and reduced travel times.
Collaborate seamlessly. Create, track & organise audits in one platform.
Build your own custom inspection, checklist and audit forms.
Audit review workflows.

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Incident Reporting

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

Fully-automated reporting.
Track repeat offenders across all subscribed retailers.
Consolidated reporting to the authorities.
Seamlessly collect information and streamline processes.
Track payments with notifications and reminders.
Easy reconciliation.

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Guides

A centralised and secure system that manages the storage, distribution and access to guides.

Simplify access and management to your guides.
Implement version control to ensure everyone is up to date.
Intelligent bulk file uploads with automated allocations to your sites.

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Training

Store and access all your training, skills and performance records on a single secure central location

Easily monitor, send reminders or escalations on training modules for your employees.
Complete and store all your trainings modules now on a single platform and have access to it anytime.
Manage your training modules more effectively by prioritizing or setting notifications and reminders.

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Equipment Management

Now manage, monitor and maintain your equipment more efficiently using our fully integrated ecosystem.

Simplify all your site equipment management through one single ecosystem.
Get scheduled maintenance reports.
Perform inspection with rich data collection such as photos, videos and audio to document the issues and report any defects found.

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Multi - Lingual

Multi - Time Zone

Multi- Currency

Automated Workflows

No Programming Knowledge Required

Secure

Centralized

Convert your repetitive or once off processes into digital workflows to unleash insight from every corner of your organisation.

Create checklists, audits and forms quickly and easily, with no programming knowledge required.

Create paperless electronic forms.
Improved efficiency of operations due to more flexibility and integrated modules.
Set and forget daily, weekly and monthly tasks including notifications, reminders and escalations.
Get rid of routine tasks with data-enabled automation.
Collaborate seamlessly. Create, track and organise checklists in one platform.
Drag and drop form builder makes it quick and easy to build mobile-friendly checklists.
Dynamic forms driven by rules, site data and workflows. Prefill forms based on site data.
Build your own custom inspection, checklist and audit forms.

Dispatch forms to your team to perform any tasks, collect data and documentation.
Conditional alerting based on custom business rules.
Perform inspection with rich data collection such as photos, videos and audio to document the issues and report any defects found.
Standardise your compliance and safety checks with customisable electronic forms.
Task review workflow.
Request documents from internal and external users and have them automatically filed.
Automated alerts for missing documents.

The one-stop shop tailored to your business

eFuel Systems is the reliable, secure cloud-based software that provides everything you need in one place. From recording fridge temperatures to ensuring compliance, you’ll always be ahead of the game.

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance
No more phone calls or chasing third-parties - everything is automated
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation
Get rid of routine tasks with data-enabled automation

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

An effective, secure all-in-one platform to coordinate with your members and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts
Create digital discount coupons to reward your customer
Measure promotion and marketing program insights to boost performance
Retain your customers and help make new customers loyal to your business.

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Standardise your compliance checks and stay on top of health and safety regulations using one, fully-integrated ecosystem.

Operations

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance
No more phone calls or chasing third-parties - everything is automated
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation
Get rid of routine tasks with data-enabled automation

Merchandise

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management
Manage large amounts of data – from SKUs, to sizes to colours
Use social media and web analytics data to balance against merchandising efforts
Quickly and easily reorganise your catalogue through automation or manually drag and drop products
Elevate customer experience

Human Resources

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Communicate with employees via SMS, WhatsApp & email
Keep your service station employees informed and engaged
Send internal reminders, escalate tasks to management and request documentation
Effectively manage rosters, inductions, contracts and payroll

Marketing

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts
Create digital discount coupons to reward your customers
Measure promotion and marketing program insights to boost performance
Retain your customers and help make new customers loyal to your business

Reporting & Finance

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Government

Utilize our fully integrated ecosystem to optimize and transform your digital government services.

Automate all your existing processes from reporting to sending out urgent communications for large scale emergency warnings to managing documents to eliminate the internal process for documenting and preparing for public meetings.

Insurance

Help save time, reduce costs, improve customer experience and profitability by digitally transforming tedious and time-consuming processes.

Move towards a compliant, secure and digitally-enabled operating model to enhance customer, employee, partner and other stakeholder experiences.

Send notifications and reminders for payments
Automated follow ups and escalations
Track key audit dates and renewal
Access your complete inventory online to easily catalogue, retrieve and destroy your documents
Payment lapse notifications

retail and hospitality

A fully integrated ecosystem for efficient & organised business operations.

Automate all your day to day processes and operational procedures.

Easy and efficient shift scheduling
Real time employee timesheets and shift changes
Online checklists and forms for employees
Work notifications, urgent comms and training
Create, track and organise contracts in one platform

healthcare

Engage with your medical workforce on one platform.

The easiest way to track your medical personnel, stay in touch, and help them be efficient, even on the run.

Medical supply order forms
Online checklists and forms for medical employees
Easy staff scheduling
Employee GPS time tracking
Easily track employee work hours in multiple sites at once
Daily clinic cleaning and hygiene checklists

transport & logistics

Effective way to manage your day-to-day operations efficiently using our comms, team and document management systems.

Track, inform and remind customers about delivery times, delays and other critical information using personalised digital voice messages or predefined messages or an email.

Utilities

Easily schedule jobs and projects for your handyman employees.

Dispatch jobs for multiple employees in a click. Attach all necessary information so that your employees have everything they need at all times.

Security Services

Everything you need to manage, schedule & track your security guards.

Easily schedule your guards to multiple locations and set notifications with GPS location stamps every time a guard clocks in.

Cleaning Services

Everything you need to schedule & manage your cleaning personnel on one platform.

Streamline all your business operations, save time and get more done with our fully integrated workflows.

Customize schedules for multiple cleaners & manage them from one place
Avoid cleaners clocking-in outside the designated site with GPS tracking
Create office cleaning and end of shift checklists
Easily create paperless inventory and uniform order forms

construction & mining

Easily track the use of your materials & equipment with our online checklists and forms.

With our fully integrated ecosystem for digital operations, managing your field employees' day-to-day becomes easy and efficient!

Get notified when workers clock in and set instant reminders to do it
Create hazard, incident and accident report templates with preset recipients
Send important company updates with urgent comms to the whole team
Store all your documents at one secure location
Send out reminders and alerts for assignments

Government

Effectively interact with communities at scale using multi-channel communication.

Whether it's crisis and incident reporting, large scale emergency warnings or OH&S checks - Smart Comms allows for the delivery of critical information from a centralised communications platform.

Create and manage contacts in one place and connect with the right audiences at the right time through dynamic personalisation and targeting preferences.

insurance

Insurance

Help build strong relationships and ensure customer satisfaction using a simple to use communication system.

An effective communication system to enable you to build a reputation that generates recognition and trust among its customers.

Send notifications and reminders for payments
Automated follow ups and escalations
Easily send out Policy updates
Monthly and yearly statements through preferred channels of communication
Payment lapse notifications

emergency service

Emergency Service

Communicate faster during emergencies and other critical events with predefined messages or emails.

Whether it’s crisis, large scale emergency warnings or real time threat warnings- Comms allows for the delivery of critical information from a centralised communications platform.

Reach people through their preferred channel of communication
Automated follow ups and escalations
Collect audience responses with inbound channels and forms
Sync with your existing systems of record
Receive real time threat warnings

retail and hospitality

Effectively improve customer satisfaction, retention and loyalty using streamlined communication processes.

Ensure your store teams are empowered with relevant, correct, and executable information and direction to exceed customer expectations.

Automated communication system to engage with your team and customers
Urgent comms for critical business communications.
Track tasks with notifications and reminders
Request information and documents from your teams
Automated follow ups and escalations

human resources

Simple-to-use communication system to benefit both employees and the company.

An efficient communication system that automatically engages your team and sends out alerts and notifications regarding employee policies.

education

Enhance your organizational and educational processes using multi-channel communication.

Improve your administrative and educational processes a simple to use automated communication system. Save time by sending out automated reminders and follow ups for task completions.

healthcare

Easily communicate with your clinical staff to share images or assign tasks.

Reduce the administrative burden on your staff by using our automated communication system and automated workflows.

energy & utilities

Simple-to-use automated communication system to seamlessly perform everyday operations.

Easily exchange information and communicate in groups with multi-channel communications.

transport & logistics

Effective way to manage your day-to-day operations efficiently using mass notifications.

Track, inform and remind customers about delivery times, delays and other critical information using personalised digital voice messages or predefined messages or an email.

construction & mining

Ensure timely emergency response with urgent communications to manage your critical business functions.

Avoid delays, rework or mistakes in your projects with an automated communication system with streamlined processes. Ensure there is no waste of valuable resources with well defined communication paths and workflows.

The digital ecosystem transforming energy, fuel and convenience retailers

Save time, serve your customers better and completely automate your entire service station with eFuel Systems. That means no more physical document storage. No need for constant emails and phone call follow-ups. No more paper.

Contact us to find out more

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