Document management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

For both your support centre and sites, eFuel Systems is an indispensable ecosystem to digitise your document management, collaboration and storage. With minimal outlay and virtually no changes to your existing systems, we bring all types of administrative records together in one secure, cloud-based ecosystem.

Simplify your contract management.
Track the lifecycle and status of contracts to help remove bottlenecks.
Collaborate seamlessly.
Create, track and organise contracts in one platform.
Track key contract dates and renewals including notifications, reminders and escalations.
Implement version control to ensure everyone is up to date.
Approval workflow.
Automate bulk document collection and filing.
Conversational panel within contract file for collaboration.
Centralised document management.
Get rid of routine tasks with data-enabled automation.
Request documents from internal and external users and have them automatically filed.
Automated alerts for missing documents.
Intelligent bulk file uploads with automated allocation to sites.
Create roles, set permissions and give controlled access up to document level.
Share sensitive information with selected users
Auto archiving.

and much more. Designed by experts in Business Operations.

A digital journey designed for better business outcomes

eFuel Systems is a multi-lingual, multi-time zone, multi-currency platform that works on any device. An all-in-one platform ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.

Save cost, drive sales, enhance customer experience, simplify compliance and uplift efficiency by Digitising your end-to-end Operations, Communications, Safety, Security, Merchandise, Marketing, Finance, HR and Maintenance processes.

No app needed.
Fully integrated.
Easy to set up.
Easy to use with minimal to no training required.
Suitable for companies of any size.
Intelligent business analytics dashboard.
No change required to your existing processes or infrastructure.
Saves your time with automated follow-ups & escalations.
GPS and location tracking.
Safe and secure.
No upfront costs.
No lock in contracts, just pay as you go.

and much more. Designed by experts in the fuel, energy and convenience industries.

Fuel, Energy & Convenience Site

Store Support Centre

The one-stop shop tailored to your fuel station

eFuel Systems is the reliable, secure cloud-based software that provides everything you need in one place. From recording fridge temperatures to ensuring compliance, you’ll always be ahead of the game.

Operations

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

Easily report service station drive-offs, incidents and maintenance.
No more phone calls or chasing third-parties - everything is automated.
Convert your daily processes into digital workflows to unleash insight from every corner of your organisation.
Get rid of routine tasks with data-enabled automation.

Merchandise

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

Merchandise inventory management.
Manage large amounts of data – from SKUs, to sizes to colours.
Use social media and web analytics data to balance against merchandising efforts.
Quickly and easily reorganise your catalogue through automation or manually drag and drop products.
Elevate customer experience.

Human Resources

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

Communicate with employees via SMS, WhatsApp & email.
Keep your service station employees informed and engaged.
Send internal reminders, escalate tasks to management and request documentation.
Effectively manage rosters, inductions, contracts and payroll.

Marketing

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts.
Create digital discount coupons to reward your customers.
Measure promotion and marketing program insights to boost performance.
Retain your customers and help make new customers loyal to your business.

Reporting & Finance

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

Fully-automated reporting
Consolidated reports, performance tracking and much more
Track month-on-month revenue, income and expense with business efficiency tracking
Comprehensive inventory prices and reports

Safety

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

Create and monitor hazard, Covid, cleaning and forecourt checklists.
Standardise your compliance and safety checks with customisable electronic forms.
Set your team reminders so that when a compliance document or site licence is about to expire, you never miss it.