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Document management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

For both your support centre and sites, eFuel Systems is an indispensable ecosystem to digitise your document management, collaboration and storage.

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One Secure Cloud Based Ecosystem

A fully integrated ecosystem for efficient and organised business operations

Digital Operations

A fully integrated ecosystem for efficient & organised business operations.

eFuel Systems is a multi-lingual, multi-time zone, multi-currency platform that works on any device. An all-in-one platform ecosystem designed for optimised, seamless, compliant and centralised operation of your fuel, energy and convenience business.
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1

Team Management

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Effectively manage your team details, contracts, skills, availability, rosters & attendance. Our Team management system makes it quick and easy to create optimised rosters based on your business rules
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2

Audit

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem.

Create, track, follow up and organise paperless electronic audits in a fully integrated ecosystem. Perform seamless Audits. Centrally collect and store data for safety, employee, payroll, equipment, stock, etc.
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3

Document Management

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.For both your support centre and sites, eFuel Systems is an indispensable ecosystem
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4

Communications

Effectively manage your team details, contracts, skills, availability, rosters & attendance.

Easily coordinate, communicate, collect & collaborate. A simple-to-use communication system that automatically engages with your team, your suppliers and head office.
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5

Fuel Stock Management

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory.

Simple easy to use system to record you inventory, send automated alerts based on your business rules, analyse & monitor your inventory. Manage stock effectively and optimise your delivery schedules.
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6

Payments

A simple & secure payment solution to enable customers to pay from anywhere, anytime.

A simple & secure payment solution to enable customers to pay from anywhere, anytime. Enable customers to pay you from anywhere using their home phone, mobile phone or their computer.
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7

8

Pump N Pay

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone.

Pump N Pay enables customers to pay for their fuel and convenience purchase using their mobile phone. It saves time and lets the customer access the latest in-store convenience offers and the cheapest fuel prices.
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Drive-Off Management

A simple-to-use system to centrally manage drive offs, reporting and payment collection.

A simple-to-use system to centrally manage drive offs, reporting and payment collection. Unfortunately, drive-offs are part of every service station’s operation. Not only are they difficult to deal with, but they cost the industry millions of dollars every year.
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9

Request Documents
Request Documents
A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.
  1. Request documents from internal and external users and have them automatically filed.
  2. Automated alerts for missing documents.
  3. Intelligent bulk file uploads with automated allocation to sites.
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Contract Management
Contract Management
Our document management system with minimal outlay and virtually no changes to your existing systems, brings all types of administrative records together in one secure, cloud-based ecosystem.
  1. Simplify Contract management.
  2. Track the lifecycle and status of contracts to help remove bottlenecks.
  3. Create, track and organise contracts in one platform.
  4. Track key contract dates and renewals including notifications, reminders and escalations.
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Workflow Automation
Workflow Automation
A document management system, with Workflow Automation that automatically routes the documents to their destination.
  1. Intelligent bulk file uploads with automated allocation to sites.
  2. Automated alerts for missing documents.
  3. Version control to ensure everyone Is up to date.
  4. Get rid of routine tasks with data-enabled automation.
  5. Approval workflow.
  6. Automate bulk document collection and filing.
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Document Versioning and Security
Document Versioning and Security
A document management system, with role-based access and version control to keep all your documents secure and up to date.
  1. Implement version control to ensure everyone is up to date.
  2. Create roles, set permissions and give controlled access up to document level.
  3. Share sensitive information with selected users
  4. Auto Archiving
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Contract Management

Contract Management

Our document management system with minimal outlay and virtually no changes to your existing systems, brings all types of administrative records together in one secure, cloud-based ecosystem.

  • Simplify Contract management
  • Track the lifecycle and status of contracts to help remove bottlenecks
  • Create, track and organise contracts in one platform
  • Track key contract dates and renewals including notifications, reminders and escalations

Workflow Automation

A document management system, with Workflow Automation that automatically routes the documents to their destination.

  • Intelligent bulk file uploads with automated allocation to sites
  • Automated alerts for missing documents
  • Version control to ensure everyone Is up to date
  • Get rid of routine tasks with data-enabled automation
  • Approval workflow
  • Automate bulk document collection and filing
Workflow Automation
Document Storage and Security

Document Storage and Security

A centralised secure, automated, auditable system that manages the collection, storage, retrieval, distribution and destruction of documents.

  • Request documents from internal and external users and have them automatically filed
  • Automated alerts for missing documents
  • Intelligent bulk file uploads with automated allocation to sites
  • Implement version control to ensure everyone is up to date
  • Create roles, set permissions and give controlled access up to document level
  • Share sensitive information with selected user
  • Auto Archiving

Multi - Lingual

Multi - Time Zone

Multi- Currency

Automated Workflows

No Programming Knowledge Required

Secure

Centralized

With minimal outlay and virtually no changes to your existing systems, we bring all types of administrative records together in one secure, cloud-based ecosystem.

Fuel, Energy & Convenience Site
  • Simplify your contract management.
  • Track the lifecycle and status of contracts to help remove bottlenecks.
  • Collaborate seamlessly.
  • Create, track and organise contracts in one platform.
  • Track key contract dates and renewals including notifications, reminders and escalations.
  • Implement version control to ensure everyone is up to date.
  • Approval workflow.
  • Automate bulk document collection and filing.
  • Conversational panel within contract file for collaboration.
  • Centralised document management.
  • Get rid of routine tasks with data-enabled automation.
  • Request documents from internal and external users and have them automatically filed.
  • Automated alerts for missing documents.
  • Intelligent bulk file uploads with automated allocation to sites.
  • Create roles, set permissions and give controlled access up to document level.
  • Share sensitive information with selected users
  • Auto archiving.
Store support centre

The one-stop shop tailored to your fuel station

innomatics® is the reliable, secure cloud-based software that provides everything you need in one place. From recording fridge temperatures to ensuring compliance, you’ll always be ahead of the game.

Manage your operational compliance from one intuitive dashboard. Start organising your fuel business operations today.

  • Easily report service station drive-offs, incidents and maintenance
  • No more phone calls or chasing third-parties - everything is automated
  • Convert your daily processes into digital workflows to unleash insight from every corner of your organisation
  • Get rid of routine tasks with data-enabled automation
Operations

An intelligent way for head office to send out and store planograms, manage inventory and drive profits.

  • Merchandise inventory management
  • Manage large amounts of data – from SKUs, to sizes to colours
  • Use social media and web analytics data to balance against merchandising efforts
  • Quickly and easily reorganise your catalogue through automation or manually drag and drop products
  • Elevate customer experience
Merchandise

An effective, secure all-in-one platform to coordinate payroll, rosters, inductions and internal communications. eFuel Systems allows you to store all of your HR records in one place – making people management and operations both simple and effective.

  • Communicate with employees via SMS, WhatsApp & email
  • Keep your service station employees informed and engaged
  • Send internal reminders, escalate tasks to management and request documentation
  • Effectively manage rosters, inductions, contracts and payroll
human resources

Reduce your marketing expenses and efforts by using one streamlined ecosystem and start delivering an enhanced fuel station customer experience.

  • Centrally manage your critical business communications processes such as urgent product recalls and marketing alerts
  • Create digital discount coupons to reward your customers
  • Measure promotion and marketing program insights to boost performance
  • Retain your customers and help make new customers loyal to your business
Marketing

Easy-to-use software that provides you with almost every piece of information that you’ll ever need. All of your reports collected in one place.

  • Fully-automated reporting
  • Consolidated reports, performance tracking and much more
  • Track month-on-month revenue, income and expense with business efficiency tracking
  • Comprehensive inventory prices and reports

Standardise your compliance checks and stay on top of workplace health and safety using one, fully-integrated ecosystem.

  • Create and monitor hazard, Covid, cleaning and forecourt checklists
  • Standardise your compliance and safety checks with customisable electronic forms
  • Set your team reminders so that when a compliance document or site licence is about to expire, you never miss it
Safety

Government

The easiest way to manage & organize your Documents.

All of your employee files & forms in one employee documents system for better team management.
  • View each employee's formal documents
  • All of your employee forms are backed-up digitally
  • Track a document’s or contracts status
  • Decide who will have permission to view or upload files

Insurance

Improve Document Management for maximized productivity with our centralized and secure document management system.

Access your complete inventory online to easily catalogue, retrieve and destroy your documents.
  • Monthly and yearly statements through preferred channels of communication
  • All formal & official files are secure
  • View by type of document or each employee's status separately
  • Build custom digital inspection checklists

Retail & Hospitality

Keep your Employees’ Documents up-to-date

Stay fully compliant with expiration dates on employee documents and contracts.
  • Set expiration dates per document entry or document type
  • Ensure your team always meets the skill requirements
  • Assign groups of documents to a team of employees
  • An employee's access level is at your control

Healthcare

Stay on top of all Compliance Documents, Certificates, Licenses and more

Store all your checklists and forms to assist your medical employees on ones single ecosystem.
  • Have all your employees forms stored in one location and up to date
  • Stay up to date with electronic checklists
  • Store health declarations and order forms all securely
  • Request for documents from your staff anytime

Human Resources

Manage your employees better with our contract management system.

Simplify your contract management and track the lifecycle and status of contracts to help remove bottlenecks.
  • Store all your employees training documents in one place
  • Have all your employee forms up to date
  • Make your onboarding process organized & easier than ever before
  • Categorize employee groups by length of tenure, department, position, and more

Government

Effectively interact with communities at scale using multi-channel communication.

Whether it's crisis and incident reporting, large scale emergency warnings or OH&S checks - Smart Comms allows for the delivery of critical information from a centralised communications platform.
Create and manage contacts in one place and connect with the right audiences at the right time through dynamic personalisation and targeting preferences.
  • Emergency warnings
  • Automated crisis communication management
  • Segment audience for personalisation
  • IT Service management
  • OH&S checks

Insurance

Help build strong relationships and ensure customer satisfaction using a simple to use communication system.

An effective communication system to enable you to build a reputation that generates recognition and trust among its customers.
  • Send notifications and reminders for payments
  • Automated follow ups and escalations
  • Easily send out Policy updates
  • Monthly and yearly statements through preferred channels of communication
  • Payment lapse notifications

Emergency Service

Communicate faster during emergencies and other critical events with predefined messages or emails.

Whether it’s crisis, large scale emergency warnings or real time threat warnings- Comms allows for the delivery of critical information from a centralised communications platform.
  • Reach people through their preferred channel of communication
  • Automated follow ups and escalations
  • Collect audience responses with inbound channels and forms
  • Sync with your existing systems of record
  • Receive real time threat warnings

retail and hospitality

Effectively improve customer satisfaction, retention and loyalty using streamlined communication processes.

Ensure your store teams are empowered with relevant, correct, and executable information and direction to exceed customer expectations.
  • Automated communication system to engage with your team and customers
  • Urgent comms for critical business communications.
  • Track tasks with notifications and reminders
  • Request information and documents from your teams
  • Automated follow ups and escalations

human resources

Simple-to-use communication system to benefit both employees and the company.

An efficient communication system that automatically engages your team and sends out alerts and notifications regarding employee policies.
  • Request information easily to assist in onboarding
  • Seamlessly collect information for employee feedback
  • Easily receive feedback through forms
  • Send out HR policies and procedures with omnichannel communications

education

Enhance your organizational and educational processes using multi-channel communication.

Improve your administrative and educational processes a simple to use automated communication system. Save time by sending out automated reminders and follow ups for task completions.
  • Improve administrative processes with automated workflows
  • Send out critical notifications to students instantly
  • Request information and documents for admin needs
  • Send out reminders and alerts for assignments

healthcare

Easily communicate with your clinical staff to share images or assign tasks.

Reduce the administrative burden on your staff by using our automated communication system and automated workflows.
  • Streamline communication between all your teams
  • Improve clinical reporting efficiencies with forms and checklists
  • Escalations for critical cases

energy & utilities

Simple-to-use automated communication system to seamlessly perform everyday operations.

Easily exchange information and communicate in groups with multi-channel communications.
  • Send urgent comms for critical communications
  • Use automated follow ups and checklists to track issues
  • Track status of every request and track non-conformance

transport & logistics

Effective way to manage your day-to-day operations efficiently using mass notifications.

Track, inform and remind customers about delivery times, delays and other critical information using personalised digital voice messages or predefined messages or an email.
  • Keep customers informed of delays with automatic alerts
  • Issue reminders and invoices
  • Send road closure notices
  • Give critical updates to your team
  • Track non conformance and status of each request

construction & mining

Ensure timely emergency response with urgent communications to manage your critical business functions.

Avoid delays, rework or mistakes in your projects with an automated communication system with streamlined processes. Ensure there is no waste of valuable resources with well defined communication paths and workflows.
  • Emergency warnings using urgent communications
  • Automate crisis communication management
  • Track task execution with notifications and reminders
  • Improve team management by reaching your team through preferred channels of communication

The digital ecosystem transforming energy, fuel and convenience retailers

Save time, serve your customers better and completely automate your entire service station with eFuel Systems. That means no more physical document storage. No need for constant emails and phone call follow-ups. No more paper.

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