Have ambitions of joining the innomatics® team?

We’re looking for creative thinkers!

At innomatics®, we like to build smart business systems that help people and organisations. We’re on a mission to simplify the complex.

About the role

Our strategy is to build core capabilities /technologies over the next three years and aggressively expand in targeted overseas markets.

The Executive Assistant / Office Manager role has been created to help the CEO  drive this strategy. This role will be reporting directly to the CEO and will be responsible for the day-to-day support and coordination of Team / Executive Director.

What you’ll be doing?

• Manage multiple calendars, ensuring that day-to-day priorities and changes are met and managed effectively
• Co-ordinate client meetings
• Prepare, coordinate, update and distribute reports, correspondence, agendas, minutes and presentations
• Support the coordination of responses to all requests for information, briefings, and correspondence
• Manage high level communications and effective liaison between senior departments and Ministerial Offices
• Manage minor projects, undertake research and prepare ad hoc reports as required
• Collate information and data to assist with reporting
• Distribute, track, file and ensure the security of complex documentation and data that contain sensitive information
• Onboarding of new staff in your team
• Any other ad hoc administration support required

What makes you perfect for the role?

• Possess excellent communication skills written and verbal with an ability to influence stakeholders across the business in a matrix organization structure.
• Ability and passion for working autonomously and in a team
• Experience with Office 365, OneDrive, video calls, Microsoft (Outlook, Word, PowerPoint, Excel)
• Have reporting and documentation skills with an ability to communicate key messages clearly and succinctly
• Proactive, self-driven, positive, professional and agile
• Ability to interact efficiently on phone. Fluency in English is a must
• Keen attention to detail, organised and able to seamlessly multitask

Why innomatics®?

Our mission is to help people and organisations worldwide, achieve ambitious outcomes with simple, smart business systems.

We know ambitions have no limits, and that’s what excites us about life and work everyday. We help transform businesses to be more efficient, but we also help shape and develop our teams to be successful individuals and achieve their potential.

If you want to be part of an exciting journey, where every day is different and challenging, and most importantly you want to LOVE what you do, innomatics® is for you!